Support and Documentation

Filtering search results

Full-text search can display many matching items, most of which may not pertain to the item for which you're searching. You can narrow the retrieved items by filtering on fields in the search panel. Each time you make a selection, Brightspot immediately updates the list of filtered items.

You can also filter items without doing full-text search.

Except for step 1, all steps in the following procedure are optional.

Procedure. To filter search results:
  1. In the header, click in the search field. The search panel appears.

    Search and filter fields
    Figure 93. Search and filter fields

  2. Type text in the Search field.

  3. From the topmost list, select the type of content for which you are searching. Making a selection from this list displays additional filter fields relevant to the content type. For example, if you select Article, Brightspot displays a filter field for Author.

  4. To search by an item's status, open the status list and select one or more statuses.

  5. To search by publish date:

    1. To search for items published on or after a particular time, in the Publish Date field click |mi-calendar_today| and select a date and time.

    2. To search for items published on or before a particular time, in the (End) field click |mi-calendar_today| and select a date and time.

  6. To reset the search criteria, filters, and search results, click Reset.

Every time you apply a filter, Brightspot saves it along with the search criteria under the Recent Searches list (see the figure Recent Searches list).


Referring to the illustration Search and filter fields, Brightspot resets the common filters when you change the content type. For example, if you first search for articles with status Draft, and then search for images, Brightspot resets the status to Published. You can retain the values for the common filters as you change content types by turning on Enable Sticky Search Filters. For details, see Settings for the Global site.

The following table provides examples of search and filter criteria.


Filters for any content type published on or after March 3, 2020 at 9:00 AM.


Filters for any content type published on or before March 4, 2020 at 9:00 AM and is currently in a status of draft. This scenario occurs if you publish an item and then subsequently create a new version of that item and save it as a draft.


Searches for items containing the word imperative, and filters the results for articles authored by Immanuel Kant.


Filters for images tagged Extraterrestrials containing colors close to black.


You can customize the search panel to match your workflow. For example, when filtering by Author, you can automatically filter by Article as well. Contact your Brightspot representative for details.