Support and Documentation

Creating an assignment

Editors perform this task.

An assignment is a request for items associated with a pitch. Assignments often have a specific editor, assignee, due date, and detailed instructions.

Procedure. To create an assignment:
  1. Do one of the following:

    • In the Assignment Desk's dashboard, in the left rail, under Create, select Assignment and then click New.

    • In an item's content edit form, under Assignments, click New Assignment.

    • In the search panel, in the Create widget, select Assignment, then click New.

    A content edit page appears.

    new-assignment.png
  2. Set the following fields:

    • Title—Subject of the content to be provided.

    • Due Date—Due date for the assignment. The date will be tracked by the Editorial Calendar. When the date becomes past-due, the assignment appears at the top of the listing in the Assignment Desk dashboard (see the illustration Assignment Desk dashboard).

    • Urgent—Turn on if the assignment requires immediate attention. Urgent assignments appear at the top of the listing in the Assignment Desk dashboard (see the illustration Assignment Desk dashboard).

    • Assignment Type and Description—For the selected content type, provide a detailed description.

    • Pitch—Click the selection field, and selecting an existing pitch, or click |mi-search| to create a new pitch from the content picker.

    • Related To—Click the selection field, and select a supporting item that might assist the assignee, or click |mi-search| to create a new item from the content picker.

    • Attachment(s)—Click |mi-add_circle_outline| to add one or more attachments that support this assignment.

  3. (Optional) Under Event Information, select or create a One-Off Event or a Shared Event associated with the assignment.

    • For a One-Off Event, set the fields in the Event form.

      Creating a one-off event
      Figure 117. Creating a one-off event


    • For a Shared Event, click the selection field, and choose an existing event.

      Selecting an event
      Figure 118. Selecting an event


      Alternatively, click |mi-search| to create a new event from the content picker.

  4. Under Team, select or create team members associated with this assignment. Brightspot sends notifications to the team members as the assignment progresses. The team members can be Brightspot users or external team members.

  5. In the Assignment widget, set the following fields:

    • Status—Select New.

    • Editor—Click the selection field to select an existing editor or team member to oversee fulfillment, or click |mi-search| to create a new editor from the content picker.

    • Assignee—Click the selection field to specify an existing editor or team member to perform the assignment, or click |mi-search| to create a new editor from the content picker.

  6. Click Save.

Brightspot creates the assignment, and sends notifications to all associated editors and assignees.