Support and Documentation

Subscriptions to topics

Brightspot provides several topics to which it queues messages. You can create subscriptions to those topics so that you receive those messages that are important to you.

Subscribing to the Assignment Desk topic

You can create a subscription that sends you messages when another editor adds or modifies an assignment or pitch.

Procedure. To configure a subscription for the Assignment Desk topic:
  1. In the header, click your username > Profile > Main > Notifications > Subscriptions.

  2. Click |mi-add_circle_outline|. A Subscription form appears.

  3. From the Delivery Methods list, select one or more of the available delivery methods. (For an explanation about configuring delivery methods, see Delivery methods.)

  4. From the Topic list, select Assignment Desk.

  5. To receive messages when an assignment is added or modified, toggle on Assignment Notifications.

  6. To receive messages when a pitch is added or modified, toggle on Pitch Notifications.

  7. Click Save.

Subscribing to the conversation topic

You can create a subscription that sends you messages when another editor mentions you in an asset's Conversation widget.

Procedure. To configure a subscription for the conversation topic:
  1. In the header, click your username > Profile > Main > Notifications > Subscriptions.

  2. Click |mi-add_circle_outline|. A Subscription form appears.

  3. From the Delivery Methods list, select one or more of the available delivery methods. (For an explanation about configuring delivery methods, see Delivery methods.)

  4. From the Topic list, select Conversation.

  5. Click Save.

. See also:
Subscribing to the publication topic

You can create a subscription that sends you messages when a publication event occurs. Because publication events happen very frequently, you can configure the subscription to receive messages for only those publication events that matter to you.

Procedure. To configure a subscription for the publication topic:
  1. In the header, click your username > Profile > Main > Notifications > Subscriptions.

  2. Click |mi-add_circle_outline|. A Subscription form appears.

  3. From the Delivery Methods list, select one or more of the available delivery methods. (For an explanation about configuring delivery methods, see Delivery methods.)

  4. From the Topic list, select Publish.

  5. From the Content Filters list, select one of the following (otherwise you receive messages for all publication events):

    • Match All—Configures a combination of criteria for which all must be true to receive a message.

    • Only First—Configures a subscription to receive a notification the first time any asset is published (instead of receiving a message after every publish).

    • Query Match—Configures a subscription to receive messages based on fields associated with a selected content type. For example, if an editor filters by article, the filter can be further refined by other fields associated with articles, such as author, section, and tag.

      subscription-match-query.svg

      Referring to the previous illustration, an editor receives a message when an article is published by either Charles Dickens or Jane Austen in the section 19th Century Fiction.

    • Sites & Types—Configures a subscription to receive a message when an asset is published for a combination of content types and sites.

      Content filter for publish event
      Figure 41. Content filter for publish event


      Referring to the previous illustration, an editor receives a message when an article or gallery is published to the site Inspire Confidence.

    • Watching—Configures a subscription to receive messages when watching the asset. For information about setting up watches, see Adding watchers to an item.

  6. Repeat steps 2–5 to add additional publish subscriptions.

  7. Click Save.

Subscribing to the translation topic

You can create a subscription that sends you messages when an asset transitions from one status to another in a translation. Because translation transitions happen very frequently, you can configure the subscription to receive messages for only those transitions that matter to you.

Procedure. To configure a subscription for the translation topic:
  1. In the header, click your username > Profile > Main > Notifications > Subscriptions.

  2. Click |mi-add_circle_outline|. A Subscription form appears.

  3. From the Delivery Methods list, select one or more of the available delivery methods. (For an explanation about configuring delivery methods, see Delivery methods.)

  4. From the Topic list, select Translation.

  5. If you want to receive messages for certain translation events, do the following (otherwise you receive messages for all translation events):

    1. Under Translations Filter, click |mi-add_circle_outline|.

    2. From the Translation Service list, select the translation service for which you want to receive messages.

    3. From the Translation Status list, select the translation status for which you want to receive messages. When an asset transitions into the status, you receive a corresponding message.

    4. From the Translation Creator list, select the translation creator for which you want to receive messages.

    5. Under Content Filters, click |mi-add_circle_outline|, and from the Sites and Types lists select the sites and content types for which you want to receive message.

      translation-workflow.png

      Referring to the previous illustration, an editor receives a message when the following is true:

      • The translation service is Lingotek.

      • The translation transitioned into a failure status.

      • The editor originated the translation.

      • The translation is destined for the site Inspire Confidence.

      • The translated asset is an article.

  6. Repeat steps 2–5 to add additional translation subscriptions.

  7. Click Save.

Subscribing to the workflow topic

You can create a subscription that sends you messages when an asset transitions from one status to another in a workflow. Because workflow transitions happen very frequently, you can configure the subscription to receive messages for only those transitions that matter to you.

Procedure. To configure a subscription for the workflow topic:
  1. In the header, click your username > Profile > Main > Notifications > Subscriptions.

  2. Click |mi-add_circle_outline|. A Subscription form appears.

  3. From the Delivery Methods list, select one or more of the available delivery methods. (For an explanation about configuring delivery methods, see Delivery methods.)

  4. From the Topic list, select Workflow.

  5. From the Content Filters list, select one of the following (otherwise you receive messages for all workflow events):

    • Match All—Configures a combination of criteria for which all must be true to receive a message.

    • Watching—Configures a subscription to receive messages when watching the asset. For information about setting up watches, see Adding watchers to an item.

    • Workflow, Sites, Types, & Transitions—Configures a subscription to receive a message when an asset in a specific workflow, for a specific site, for a specific content type makes a specific transition.

      workflow-sites-types-transitions.png

      Referring to the previous illustration, an editor receives a message when an article in the Standard Workflow for the site Inspire Confidence transitions from the Edit status to the Proofread status.

  6. Repeat steps 2–5 to add additional workflow subscriptions.

  7. Click Save.

Joining shared subscriptions

You can join a shared subscription that another editor created. Joining a shared subscription guarantees that you receive the same messages as everyone else with the same subscription.

Procedure. To join a shared subscription:
  1. In the header, click your username > Profile > Main > Notifications > Subscriptions.

  2. Click |mi-add_circle_outline|. A Subscription form appears.

  3. From the Delivery Methods list, select one or more of the available delivery methods. (For an explanation about configuring delivery methods, see Delivery methods.)

  4. From the Topic list, select Shared.

  5. From the Subscription selection field, select the required shared subscription.

  6. Click Save.

Creating a shared subscription

You can create a shared subscription to topics that other editors can use. This is a useful feature when a subscription has complex filtering criteria. For example, a group of editors are responsible for monitoring publications of articles and images tagged Astronomy to the site Inspire Confidence. One editor can make a subscription for those messages, and all the other editors subscribe to it.

Procedure. To create a shared subscription:
  1. In the header, click your username > Profile > Main > Notifications > Subscriptions.

  2. Click |mi-add_circle_outline|. A Subscription form appears.

  3. From the Topic list, select Shared. A form appears.

  4. In the Subscription field, click |mi-search|. The content picker appears.

  5. Under Create, select the topic for the subscription, and then click New. A content edit form appears.

  6. In the Name field, type a name for the subscription. As a best practice, use a name that provides a cue about the subscription's content filters.

  7. Using the following resources, complete the subscription for the selected topic:

  8. Click Save. Creation of a shared subscription is complete, and other editors can now use it.

  9. Click Back at the top of the content edit form to return to the content picker.

  10. Click the shared subscription you created, and close the content picker. You return to your profile.

  11. Click Save.