Support and Documentation

Working with the selection field

When you create an asset, you often include shared assets that are already in Brightspot. For example, when creating an article, you can include an existing author, image, section, and tag. Similarly, when creating a gallery, you can include an existing photographer and images.

Selecting a shared asset

When you create an asset, the content edit form often includes a selection field for selecting a shared asset.

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When you open a selection field, Brightspot lists all the assets with the following characteristics:

  • They are of the associated content type (such as author, section, or tag)

  • They are available to you or the site on which you are working

Brightspot then lists the assets in the following groups:

  • The first group contains the five shared assets that you or another editor most recently selected, sorted by time selected.

  • The second group contains the 20 shared assets that you or another editor most recently updated, sorted by time updated.

  • The third group contains all other available assets, sorted alphabetically.

Each group is sorted alphabetically.

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The following video demonstrates the relationship between creating a shared asset and then selecting it. The editor in the video creates an author, starts an article, and selects the author.

If a shared asset you need does not appear in the selection field, review the following table for causes and resolutions.

Cause

Resolution

More assets are available than what appears in the selection field.

Click search to open the content picker, and search for the asset.

You don't have permission to use the shared asset.

Ask an editor who is an owner of the asset to give you permission.

The asset does not exist.

Click search to open the content picker, and create the required asset.

Editing a shared asset from the selection field

After you select an asset in the selection field, click |mi-edit| to edit it.

Removing a shared asset from the selection field

Click |mi-remove| to remove an asset from the selection field.