Support and Documentation

Documents, presentations, and spreadsheets

Documents, presentations, and spreadsheets are three asset types that allow you to upload attachments to Brightspot. Though the these three asset types can vary, below are common use cases for why an organization may want to use them:

  • Documents: Good for guidelines around logos, for example, or for distributing terms and conditions to your internal audience.

  • Presentations: Good for making annual reports available for distribution to employees, or maybe to share a presentation template to maintain compliance across the organization.

  • Spreadsheets: Good for sharing data-heavy assets, like ones that include figures detailing a company's recent financial performance.

These are just examples, and your use cases for these asset types may vary greatly. Luckily, Brightspot has the flexibility to fit any use case, particularly when it comes to supported file types:

  • Document:

    • .html

    • .docx

    • .openxml

    • .pdf

    • .psd

    • .txt.

    • .rtf

  • Presentation:

    • .key

    • .ppt

    • vnd.openxmlformats-officedocument.presentationml.presentation

    • vnd.openxmlformats-officedocument.presentationml.template

    • vnd.oasis.opendocument.presentation

  • Spreadsheet:

    • .csv

    • .xls

    • .xslx

    • vnd.ms-excel

    • vnd.openxmlformats-officedocument.spreadsheetml.sheet

    • vnd.openxmlformats-officedocument.spreadsheetml.template

    • vnd.apple.numbers

    • x-iwork-numbers-sffnumbers

    • vnd.oasis.opendocument.spreadsheet

Each of these three assets have the same fields: Title, File, and Description.

  • The Title field is a required text field with a small rich-text editor (meaning simple formatting like italics is supported).

  • The File field allows the document, presentation, or spreadsheet file to be uploaded, either from local storage or via URL.

  • The Description field allows you to describe the asset, if necessary.

Each of these asset types also contains an Extracted Data cluster, which is a handy feature for gaining visibility into the file without having to download and check each time.

Since the idea behind these kinds of assets are for internal use—to distribute important material to employees, no matter where they work—there is no URL associated with these assets; therefore, they will not be available for your external audiences to download.