Rich-text editor

You write your narratives—bodies for articles and blog posts, captions, and other elements—inside the rich-text editor (RTE). If you are familiar with Google Docs, Disqus, Wordpress, or other web-based word processors, then you are already familiar with Brightspot’s RTE.


This section describes features available in Brightspot’s standard RTE. Your version of Brightspot may have different features or a different workflow for a particular feature.

Working with text in the rich-text editor

The RTE provides the following popular features for working with text:

  • Applying boldface, italics, underline, and other typeface effects.
  • Aligning paragraphs to the right, center, or left.
  • Applying multi-level bullets and numbering.

You can paste content from Microsoft Word or Google Docs directly into the RTE, retaining much of the source document’s formatting.

Working with enhancements in the rich-text editor

You can include enhancements, such as images, videos, and external content, in the RTE.

Embedding enhancements in the rich-text editor

You can embed enhancements into the RTE. For example, if you are writing a story about a traffic accident, you can embed images or videos pertaining to the incident.

Embedding enhancements using the toolbar

Using this method, you can embed existing shared enhancements or upload new media as shared or one-off.

To embed media using the toolbar:

  1. Position the cursor on an empty line.
  2. Click image, and then select the type of enhancement you want to embed. An Edit form appears.
  3. In the Edit form, search for or create the enhancement you want to embed.
  4. Click Save & Close.

Embedding enhancements using drag-and-drop

Using this method, you upload new shared media into the RTE.

To embed enhancements using drag-and-drop:

  1. Drag a media file from your file manager into the RTE. The Upload Files widget appears.
  2. Complete the fields for the media, and then click Upload.


The uploaded media appears in the Recent Activity widget. Open the media from that widget to add additional metadata.

Positioning enhancements in the rich-text editor

Use one of the following methods to move enhancements to a different position within the RTE:

  • Cut and paste the enhancement.

  • Click the enhancement to display the editing toolbar, and then click one of the buttons described in the following table.

    Toolbar buttons for positioning enhancements
    Button Description
    arrow_upward Moves the enhancement up one paragraph.
    arrow_downward Moves the enhancement down one paragraph.
    open_with Turns on drag-and-drop. After clicking the button, move the mouse to the new position, and then click open_with to place the enhancement. For a demonstration, watch the following video.

Working with tables in the rich-text editor

You can lay out text and media in tables.

Adding a table

To add a table in the RTE:

  1. Position the cursor on an empty line.
  2. Click grid_on, and then select Add Table.

Deleting a table

To delete a table in the RTE:

  1. Click inside the table.
  2. Click Remove.

Positioning a table in the rich-text editor

Use one of the following methods to move a table to a different position within the RTE:

  • Cut and paste the table.
  • Click inside the table, and then click Move Up or Move Down.

Collaborating using the rich-text editor

The RTE provides tools for managing tracked changes and comments. When track changes is enabled, an additional toolbar opens in the RTE for accepting, rejecting, and previewing changes.

Turning on or turning off tracked changes

To turn on or turn off track changes:

  • On the toolbar, toggle Track Changes to on.

Accepting or rejecting tracked changes

To accept or reject tracked changes:

  1. To accept or reject one change, click inside or select the tracked change. Click Accept Changes or Reject Changes on the track changes toolbar.
  2. To accept or reject all changes, click Accept All or Reject All on the track changes toolbar. The number next to Accept All and Reject All indicates the number of changes.

Previewing tracked changes

You can preview the result of accepting all tracked changes.

To preview tracked changes:

  • On the track changes toolbar, toggle Preview to on.

Adding comments

To add a comment:

  1. Position the cursor where you want to place the comment. Ensure no text is selected.
  2. On the toolbar, click comment.

Deleting comments

To delete a comment:

  1. Click inside or select the comment.
  2. Click close.

Showing or hiding comments

To show or hide comments:

  • On the toolbar, click more_horiz.

Enhancement locks in the RTE

When you are editing an enhancement inside the RTE, such as an image or video, the enhancement is locked and other editors cannot modify it. For detailed information about locking, see Locking.

Toggling full-screen editing

You can expand the RTE so that it occupies your entire browser window—a useful feature if you are writing a long article or blog post.

To toggle full-screen editing:

  • On the toolbar, click fullscreen.

Inserting special characters

Use one of the following methods to insert special characters, such as characters with accents or ligature:

See also:

Entering HTML code

You can enter hard-coded HTML in the RTE.


Entering incorrect HTML in the RTE can cause your narrative to render incorrectly on the published site. Be sure you have a solid knowledge of HTML elements and attributes before using this feature.

To enter HTML:

Entering HTML inside the RTE:

  1. Position the cursor where you want to add the HTML.
  2. On the toolbar, click code to toggle on HTML coding.
  3. Type the HTML code.
  4. Click code again to toggle off HTML coding.

Entering HTML in a plain-text editor:

  1. On the toolbar, click HTML to activate the plain-text editor. (If HTML is missing from the toolbar, ask your Brightspot administrator to give you access to it.)
  2. Type the HTML code.
  3. Click HTML again to return to the rich-text editor.

Finding and replacing text

You can find and replace text in the rich-text editor similarly to other word processors.

To find and replace text:

  1. On the toolbar, click search, or press Ctrl-F (Windows/Linux) or ⌘-F (OS X). The find widget appears.

  2. Enter the text you want to find.

  3. Click chevron_right and chevron_left to find the next or previous occurrence.

  4. To replace text, do the following:

    1. In the widget, click more_horiz. The replace widget appears.

    2. Enter the replacement text.

    3. Mark Match Case and Match Whole Word as required.

    4. Click Replace or Replace All.

Keyboard shortcuts

The following table lists some of the keyboard shortcuts available in the editing area. (Your version of Brightspot may have different keyboard shortcuts.) If you need a keyboard shortcut that’s not available, contact your Brightspot representative to add it.

Shortcut Description
Windows Mac Linux
Ctrl-A ⌘-A Ctrl-A Select all
Shift-Right ⇧-Right Shift-Right Select one character to the right.
Shift-Left ⇧-Left Shift-Left Select one character to the left
Shift-End ⇧-Ctrl-Right Shift-End Select to end of line
Shift-Home ⇧-Ctrl-Left Shift-Home Select to beginning of line.
Shift-Down ⇧-Down Shift-Down Select one line down
Shift-Up ⇧- Up Shift- Up Select one line up
Shift-Ctrl-End ⇧-⌘-Down Shift-Ctrl-End Select to end of editing area.
Shift-Ctrl-Home ⇧-⌘-Up Shift-Ctrl-Home Select to beginning of editing area
Shift-Ctrl-Right ⇧-⌥-Right Shift-Ctrl-Right Select next word
Shift-Ctrl-Left ⇧-⌥-Left Shift-Ctrl-Left Select previous word
Shift-PageDown ⇧-PageDown, ⇧-Fn-Down N/A Select one page down
Shift-PageUp ⇧-PageUp, ⇧-Fn-Up N/A Select one page up
Up Up, Ctrl-P Up Move cursor up
Down Down, Ctrl-N Down Move cursor down
Left Left, Ctrl-B Left Move cursor left
Right Right, Ctrl-F Right Move cursor right
  Ctrl-A   Move to beginning of paragraph
  Ctrl-E   Move to end of paragraph
Ctrl-Left ⌥-Left Ctrl-Left Move cursor one word to the left
Ctrl-Right ⌥-Right Ctrl-Right Move cursor one word to the right.
Ctrl-Home ⌘-Up Ctrl-Home Move cursor to beginning of editing area
Ctrl-End ⌘-Down Ctrl-End Move cursor to end of editing area
End ⌘-Right End Move cursor to end of line
Home ⌘-Left Home Move cursor to beginning of line
PageDown PageDown, Fn-Down   Scroll down one page
PageUp PageUp, Fn-Up   Scroll up one page
  ⌘-Delete Ctrl-Shift-Backspace Delete to beginning of line
    Ctrl-Shift-Delete Delete to end of line
Backspace Delete Backspace Delete to the left
Delete Ctrl-D Delete Delete to the right
Ctrl-Delete   Ctrl-Delete Delete word to right
Ctrl-Backspace   Ctrl-Backspace Delete word to left
Paragraph alignment
Ctrl-Alt-L ⌘-⇧-L Ctrl-Alt-L Left
Ctrl-Alt-E ⌘-⇧-E Ctrl-Alt-E Center
Ctrl-Alt-R ⌘-⇧-R Ctrl-Alt-R Right
Text Formatting
Ctrl-B ⌘-B Ctrl-B Bold
Ctrl-I ⌘-I Ctrl-I Italic
Ctrl-U ⌘-U Ctrl-U Underline
Ctrl-Alt-X ⌘-⇧-X Ctrl-Alt-X Strikethrough
Ctrl-Shift- - ⌘-. Ctrl-Shift- - Superscript
Ctrl-= ⌘-, Ctrl-= Subscript
Ctrl-Space ⌘-\ Ctrl-Space Clear character formatting
Ctrl-K ⌘-K Ctrl-K Hyperlink
Ctrl-Shift-8 ⌘-⇧-8 Ctrl-Shift-8 Bullets
Ctrl-Shift-7 ⌘-⇧-7 Ctrl-Shift-7 Numbers
Ctrl-] Ctrl-]   Demote list level
Ctrl-[ Ctrl-[   Promote list level
Ctrl-F ⌘-F Ctrl-F Finds in editing area
Ctrl-Shift-C Ctrl-⇧-C Ctrl-Shift-C Type raw HTML
Ctrl-Shift-K ⌘-⇧-K Ctrl-Shift-K Show keyboard with special characters
Ctrl-Z ⌘-Z Ctrl-Z Undo
Ctrl-Y ⌘-⇧-Z Ctrl-Y Redo
Ctrl-Shift-Q ⌘-⇧-Q Ctrl-Shift-Q Pull quote
Ctrl-Shift-I Ctrl-⇧-I Ctrl-Shift-I Image
Ctrl-Shift-G Ctrl-⇧-G Ctrl-Shift-G Gallery
Ctrl-Shift-P Ctrl-⇧-P Ctrl-Shift-P Playlist
Ctrl-Shift-V Ctrl-⇧-V Ctrl-Shift-V Video
Ctrl-Shift-M Ctrl-⇧-M Ctrl-Shift-M Module
Ctrl-Shift-' Ctrl-⇧-' Ctrl-Shift-' Toggle comment insertion

See also: