Overview of the publishing process

The publishing process is a series of steps through which you create, review, publish, and archive content. This section describes various publishing workflows, as well as the different steps in the publishing process.

Publishing workflows

Every electronic publishing or media company that uses Brightspot has its own workflow for publishing content—often using different workflows for different types of content. In a simple workflow, an editor creates and then immediately publishes an item. After some time, the editor archives the item. See the following illustration:


A simple workflow may be appropriate for very small media companies that don’t have dedicated reviewers, or for low-impact items such as tags.

In a complex workflow, an editor creates an item and sends it for review—possibly for more than one iteration. When the review is complete, Brightspot checks if the item is scheduled for immediate or future publication, and publishes the item accordingly. After some time, an editor archives the item, and updates all other content that refers to the archived item.


A complex workflow may be appropriate for high-volume media companies with large readership, or when publishing high-profile content that requires extra measures of quality control.

Brightspot supports the above simple and complex workflows, as well as most other workflows for electronic publishing. For information about designing a workflow for your organization, see Workflows.

Adding or updating content

You can create or upload almost any type of digital content, such as articles, blog posts, images, videos, or files. You can create and review content in the content edit page. One aspect of creating content is leveraging other content already in Brightspot. For example, if you have a rich library of science-related images, you can write a story about astronomy and include an image of Saturn that someone else previously added to Brightspot.

You add or update content in the content edit form. A form typically consists of several fields, and can vary depending on the asset type. The following example shows only two of the fields for an article, the headline and body.


The following table lists the basic field types available in a content edit form. Your version of Brightspot may not have all of these field types, or may have other types that are extensions of these basic types.

Field type Description Example
Text Adds text with no formatting. ../../../_images/string-widget.png
Markdown Adds text with simplified formatting. ../../../_images/markdown-widget1.png
Rich text Adds text, complex formatting, images, videos, and hyperlinks. For detailed information about using the rich-text editor, see Rich-text editor. ../../../_images/rich-text-editor1.svg
Date widget Selects a date. ../../../_images/date-widget1.png
Toggle Provides a yes/no or on/off indication. ../../../_images/boolean-widget1.png
Selection Displays one or more options for selection. ../../../_images/enum-widget1.png
List Adds one or more items of the same content type to a list. ../../../_images/list-widget1.png
Image or File Adds an image or file to Brightspot. For detailed information adding and editing images, see Images. ../../../_images/storage-widget1.png
Location Shows a location on a map. For detailed information about working with locations, see Locations. ../../../_images/location-final.png
Region Shows a region on a map. For detailed information about working with regions, see Regions. ../../../_images/region-final.png
Query Selects or designs a custom query to search for content. For detailed information about working with query fields, see Query Field. ../../../_images/query-widget.png

Reviewing content

You can configure Brightspot to accommodate almost any reviewing workflow, such as the following scenarios:

  • An editor creates an item, and then revises the item the next day.
  • A reviewer opens an editor’s original item, makes changes as necessary, and immediately publishes it.
  • A reviewer opens an editor’s original item, recommends updates, and returns the item to the editor.

Brightspot’s reviewing workflows incorporate messaging (email, text, browser notifications) and conversation, so editors and reviewers can collaborate seamlessly on all modern platforms. If your version of Brightspot doesn’t have some of these features, contact your Brightspot representative to add them.

Regardless of your review workflow, every time you save an item, publish an item, archive an item, or change an item’s status as part of a Workflow, Brightspot saves the item as a revision. You can retrieve an item’s current or previous revision, modify it, and publish it; for details, see Revisions.

Publishing content

When you publish an item, Brightspot first applies layout and formatting based on various configuration settings. (What you see in the content edit form has little to do with how your item actually appears in a web browser.) Blog posts may have advertisements to the left and right of the body text, while videos may have advertisements above and below.

Next, Brightspot pushes the formatted item to the public Internet. Depending on your site’s business model, the content can be limited to subscribers, or it can be available to any visitor.

Archiving content

Nothing lasts forever, particularly in the digital world. Depending on your company’s policies, you can archive content so it’s no longer viewable by visitors but remains in Brightspot. You can restore archived content or delete it permanently from Brightspot. (You can also customize Brightspot to automatically archive content.) For details, see Archiving and deleting content.