Content states

As an item moves through the publication process, Brightspot assigns it different states, such as draft, live, and archived. This section explains in detail how an item moves from one state to another.

Progression of an item through states

When you open an item in the content edit page, you can perform a variety of actions. Each action transitions the item to a different state as summarized in the following diagram.

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Content actions and states

The states and associated available actions appear in the Editorial toolbar (and in other places throughout Brightspot).

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Editorial toolbar showing states and available actions

Content states

The diagram Content actions and states lists an item’s possible states. The following sections describe each state and how an item enters and exits each state.

(none)

How an item enters this state

  • Starting a new item, adding text to fields, and before any actions such as saving or publishing.

How an item exits this state

  • Clicking save, the item enters the draft state.
  • Clicking Publish, the item enters the live state.

See also:

Draft

How an item enters this state

  • Clicking save when the item was in the (none) state.
  • Clicking Start New Revision.
  • Restoring an item that was previously archived in this state.

How an item exits this state

  • Clicking Publish, the item enters the live state.
  • Clicking calendar_today and selecting a date, the item enters the scheduled state.
  • Clicking settings > Delete Permanently deletes the item.

See also:

Workflow status

How an item enters this state

  • Item is in the (none) or draft state, clicking Workflow. Items remain in a workflow as they transition from one status to another. The status of a workflow appears in the content edit form.
  • Restoring an item that was previously archived in this state.
../../../_images/workflow-status.svg

How an item exits this state

  • Clicking Publish, the item enters the live state.
  • Clicking calendar_today and selecting a date, the item enters the scheduled state.

See also:

Scheduled

How an item enters this state

  • Clicking calendar_today.

The status of a scheduled item appears in the content edit form.

../../../_images/scheduled-status.png

How an item exits this state

  • Clicking calendar_today > Clear, then clicking Publish. Item enters the live state.
  • The scheduled date arrives, the item enters the live state.

See also:

Live

How an item enters this state

  • Clicking Publish.
  • The item’s scheduled date arrives.
  • Restoring an item that was previously archived in this state.

How an item exits this state

  • Clicking Publish for a different revision.
  • The scheduled date for a different revision arrives.
  • Saving a new draft of a previous draft.

See also:

Archived Content

How an item enters this state

  • Clicking settings > Archive.
  • Using bulk archiving.

How an item exits this state

  • Clicking Restore, the item enters the draft state.
  • Clicking settings > Delete Permanently deletes the item.

See also: