Work Streams

A work stream is an assignment that applies to one or more items. For example, if you discovered that some of your images lack proper metadata, you can group those images into a single work stream, and assign the work stream to one or more contributors.

Creating a Work Stream

  1. Do one of the following:

    1. In the Search Panel, search for and select the items you want to include in a work stream.
    2. Open the Collection containing the items you want to include in a work stream, and select the individual items to include.
  2. In the Actions widget, click New Work Stream. The New Work Stream widget appears.

    ../../../_images/new-work-stream.png
  3. In the Name field, type an identifying name for the work stream.

  4. In the Instructions field, type instructions for this work stream’s contributors.

  5. In the Assigned Entities field, do the following:

    1. Click Add Item. A Selection Field appears.

    2. Click the selection field. The Add to Assigned Entities Content Picker appears. This widget displays available contributors and groups of contributors.

      ../../../_images/add-to-assigned-entries.png
    3. Click the contributor to participate in the work stream. The contributor appears in the New Work Stream widget. (If you click a role, then all users associated with the role can contribute to the work stream.)

    4. Repeat step c to add additional contributors to the work stream.

    5. Close the Add to Assigned Entities content picker. You return to the New Work Stream widget.

  6. Click Save.

The new work stream appears in your Dashboard’s Work Streams widget; it also appears in the other contributors’ Work Streams widget.

../../../_images/work-streams-widget.png

Note

Depending on their permissions, contributors can modify or delete work streams to which they are assigned—even if they didn’t create those work streams. To prevent contributors from modifying or deleting work streams they didn’t create, have your Brightspot administrator restrict their permissions accordingly.

Modifying a Work Stream

  1. In your Dashboard’s Work Stream widget, click the work stream. The Edit Work Stream widget appears.

    ../../../_images/edit-work-stream.png
  2. Modify the fields in the widget; see Creating a Work Stream for details.

  3. Click Save.

Filtering Work Streams

You can filter the list of work streams to which you contribute.

  • In your Dashboard’s Work Stream widget, make a selection from the drop-down list. Depending on your selection, another drop-down list appears.
../../../_images/filters-for-work-streams.svg

Brightspot updates the list of work streams.

Viewing a Work Stream’s Progress

You can view the list of contributors who have worked on items in a work stream.

  • In your Dashboard’s Work Streams widget, click the link for the number of users working on the work stream.
../../../_images/open-users-working-on.svg

The Users Working On widget appears.

../../../_images/users-working-on.png

The following table lists the columns in the Users Working On widget.

Column Description
User Contributor who started work on at least one item in the work stream.
Currently On Item on which contributor is currently working.
Completed Number of items in this work stream that contributor completed.

The Users Working On widget does not list items for which no contributor has started working.

Editing an Item in a Work Stream

If your Dashboard’s Work Streams widget lists available work streams, you can work on the items in those streams.

  1. In your Dashboard’s Work Streams widget, click Start or Continue for the work stream to which you want to contribute. The Content Edit Form appears for the next available item in the work stream.
  2. Do one of the following:
    • Modify the item as required, and in the Publish widget, click Save. Brightspot displays the Content Edit Form for the next item in the work stream.
    • To skip this item and work on the next item in the work stream, in the Publish widget click Skip.
    • To stop working on items in this work stream, in the Publish widget, click Stop.

Deleting a Work Stream

  1. In your Dashboard’s Work Stream widget, click the work stream. The Edit Work Stream widget appears.
  2. Click Delete Permanently.